Rules For Pitching Session
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2019 Guangzhou International Documentary Film Festival 
Regulations on "China Story"  International Pitching Session 

I. Introduction of "China Story" International Pitching Session 
"China Story" International Pitching Session recruit Chinese stories for and from global market. It hopes to cultivate the documentary projects that best reflect China and its people, with an international storytelling and of premium production standard. The pitching session also hopes to develop the pre-sale, co-production and commission of China stories.

II. Date of Event 
The documentary festival is held in Guangzhou every December. 
2019 Guangzhou International Documentary Film Festival (GZDOC) will be held from December 9th to December 12th, 2019. 

III. Qualification Requirements
1. The pitching projects shall be at the stage of either pre-production, shooting or post-production before 2020. The completed films do not qualify for this session. 
2. The pitches shall have distinctive Chinese elements (Either it is shot in China or it is about China, including culture, history, social issues, technology, nature etc.). 

IV. Submission Guidance 
(i) Submission Deadline
"China Story" International Pitching Session will be open for submission from March 18, 2019 (GMT+8) to September 20, 2019 (GMT+8). The pitch shall be submitted online and all relevant registration materials shall be sent to the General Office of the Organizing Committee (OC) before the deadline. The application materials received after the due day or the application with incomplete materials will not be accepted as qualified entries. 

(ii) Application process and required materials
1、Please log onto the official website www.gzdoc.cn, click "Registration - Project Submit" to complete and submit the online Entry Form. 
2. After submitting the online entry form, applicants need to email the following materials to project@gzdoc.cn (please indicate the pitch title and the applicant’s name, contact information in the email) 
(1) Pitch trailer: no more than 3 minutes, MOV format, H264, 1080P and above. Please upload the trailer to the internet (such as Baidu Cloud Disk) and submit the download link and password. 
(2) 2 stills in JPG format, pixel no less than 300 DPI. 
(3) Additional information about the pitch (if any): The applicant could also submit production proposal, shooting outline, original ideas for the pitch, the visual style, the artistic features, the detailed budget, and the link of the main production crews’ bios and their completed works to OC by mail for further reference. 

[Note: All registration information and materials (except for additional information) must be bilingual. ] 

(iii) Registration fee 
Free Entry

(iv) The use of information and application materials 
1. Please fill in entry form correctly and completely. The information in the form will be used and published in the process of pre-selection, evaluation and final announcement. If there is any information wrong or missing, the responsibility will be borne by the applicant. 
2. The signup account used in the official website (www.gzdoc.cn) will be used as the contact of applicant by default. The follow-up notification related to preselection and evaluation will be delivered to this contact first. Please keep the call and the mailbox accessible. 
 
(v) Update/Supplement of registration information and application materials
1. If applicant wants to update information or material after submission, please send an email to project@gzdoc.cn and explain the update in detail. After reviewed and approved by the OC, the update will be completed. 
2. If there are follow-up materials (such as posters, stills, promotional materials, awards, etc.), please send the materials to project@gzdoc.cn, with a detailed explanation. 
3. If the preview version is the version in post production, the applicant can submit the final screening version after being selected, but applicant cannot update the version during the evaluation process. 
 
(vi) Copyright Statement 
Applicant (and applying company) shall own the copyrights or distribution rights of the film submitted by him/her; shall ensure that there is no dispute over copyright of the film; guarantee it has acquired the copyrights/authorizations from the copyright owners for the music, video, image and text contained and used in the films; ensure the original contents in the film do not violate the copyrights or legal rights of any other third parties. Any disputes, damages or compensations arising out of or in relation to the copyright infringement of the film shall be borne by its applicant (and applying company). 

V. Evaluation process
The entries will be screened for the initial evaluation, semi-final evaluation and final evaluation. They will be reviewed and selected by the Selection Committee and Decision Makers. The OC is responsible for inviting professionals for the Selection Committee and Decision Makers.

1. The initial Selection committee is responsible for presenting the semi-finalist from all the submissions. The applicant who is selected for semi-finalist will be notified by email in mid October, and the list will be released on the official website. 
2. The Semi-final Decision Makers are responsible for presenting the finalist from the semi-finalists. The finalist will be notified by e-mail in mid-November and released on the official website.
3. The winners will be selected from finalists by Finalist Decision Makers and will be announced at the Golden Kapok Award Ceremony, held on December 9- December12, 2019.

VI. Notice to Finalists
1. The applicants shall confirm their participation into the final evaluation with the OC within five working days after receiving the notification (email) from the OC. Once the applicants confirm the participation, they cannot withdraw for any reasons. 
2. The finalists shall, at the request of the OC, submit all necessary information and materials for their pitching projects before the deadline specified in the OC’s notice to finalists. 
3. Once a pitch is selected, the application information and material submitted online and offline will be presented on the documentary festival brochure, official website, or for online and offline media promotion events. The OC is entitled to edit and publicly use the materials, including entry information, posters, stills, trailers and clips of no more than 3 minutes, on GZDOC’s official channels. Meanwhile, the OC has the right to provide application information and material submitted to the Selection Committee and Decision Makers for the use of evaluation.
4. Each finalist team must ensure that 1-2 creative personnel shall attend the GZDOC China Story Int’l Pitching Session for presentation. Otherwise, it will be deemed as quitting the competition. The finalist qualification will then be given to the candidate next in line. 
5. The applicants shall cooperate with the OC for the follow-up in the long run and for later publicity. 
6. After the finalist is selected, the OC will provide the GZDOC logos for Finalist or Winner. The selected pitch and the program produced accordingly must include the GZDOC logos in all its subsequent promotional materials, and it’s strictly forbidden to modify the logo. 
7. For the finalists, "GZDOC" or the logo of GZDOC must be included in the opening or closing credits of the completed program. 

VII. Statement 
1. Any changes against the regulations will be posted on the "GZDOC-Guidance-Notice " page of the official website (www.gzdoc.cn). The applicant can withdraw from the event if he/she thinks the modified clauses are unacceptable by notifying the Organizing Committee within 10 working days after the announcement is posted. Otherwise, it will be deemed that the applicant accepts all the modified clauses.
2. If there were any situations that are not specified above, the OC reserves all rights for the final explanation of the regulations.
3. The applicant signing up for the screening session of 2019 GZDOC “China Story” International Pitching Session should accept all the above terms and conditions. If there is any dispute, it shall be governed by and construed in accordance with the laws of PRC. 


General Office of the Organizing Committee of Guangzhou International Documentary Film Festival 
March 15, 2019 


Manager of Copyright & Project Department 
Ms. Zhu Jiayi 
project@gzdoc.cn 
020-38780150 Ext 807