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To whose film want to register and participate in the the Competition, Screening or Doc Shop, please complete this form according to the requirements.

Regulations for 2019 Guangzhou International Documentary Film Festival 
Golden Kapok Award Competition 


I. Introduction to the Golden Kapok Award Competition 
Golden Kapok Award Competition of Guangzhou International Documentary Film Festival (GZDOC) is dedicated to presenting outstanding documentaries to the public, promoting various cultures, cultivating documentary audiences, and promoting domestic and International documentaries in China. 

II. Date of Event 
The Documentary Film Festival is held in Guangzhou every December. 
2019 Guangzhou International Documentary Film Festival will be held from December 9th to December 12th, 2019. 

III. Eligibility for Golden Kapok Award Competition
1. The Golden Kapok Award Competition is open for the following 4 types of films: 
Documentary Feature: motion pictures with a running time of more than 30 minutes (including Opening Credits); 
Documentary Short: motion pictures with a running time of 30 minutes or less (including Opening Credits); 
Documentary Series: three or more episodes, the running time of a single episode is not limited, and content is inter-related; 
New media documentary: the length is no more than 30 min per episode, the number of episode is unlimited, used to be shown on new media. 

2. To be eligible for 2019 GZDOC Golden Kapok Awards, a film entering the Award Competition must be produced no earlier than January 1, 2017. 

3. Films that, in any version (including the re-edited version), had participated or been screened in the previous GZDOC, will not be eligible for the Award Competition. 

IV. Submission Guidance 
(i) Submission Deadline 
Submissions for the 2019 GZDOC are open from March 18, 2019 (GMT+8) to August 31, 2019 (GMT+8). The submission must be completed online and all the other required submission materials should be sent to the General Office of the Organizing Committee (OC) by the deadline. The application received after the deadline or the application with incomplete materials will not be accepted as qualified entries. 

Application process and required materials 
1. Please register online at GZDOC Golden Kapok Awards official submissions sites, www.gzdoc.cn, click "Registration - Film Submit" to complete the online submission form. 
2. Please upload the following submission materials: 
(1) One poster in JPG format, pixel no less than 150 dpi; 
(2) 1-3 Film stills in JPG format, pixel no less than 150 dpi; 
(3) A photo of director in JPG format, pixel no less than 150 dpi; 
(4) For non-Chinese dialogue films, a full-length English subtitle file (SRT or ASS format) or subtitle script (word file or txt file) is required. 
3. Please submit the following video material: 
(1) The preview version 
Requirement: 
① Film in MP4 format, 1080P and above, data rate 2000kbps to 5000kbps; 
②For Chinese dialogue films, complete Chinese and English subtitles are required. For NON-MANDARINE dialogues (including English) films, English subtitles are required. 
③To add a watermark, please mark "GZDOC Preview" in the upper right corner. Any other watermarks should not be applied, in a bid to ensure the viewing effects.
(2) Trailer 
Requirement: 
①Motion Pictures with a running time of less than 3 minutes, in MP4 format, 1080P and above, data rate 2000kbps to 5000kbps 
② For Chinese dialogue films, complete Chinese and English subtitles are required. For NON-MANDARINE dialogues (including English) films, English subtitles are required.
(3) Please submit your video material in one of the following ways: 
①Mailing 
Please mail the copies of preview film and trailer in DVD/USB /Mobile Hard Disk along with the film title and contact information to: 
Address: Room 3303, YingLong Plaza, No.76, West Huangpu Avenue, Tianhe District, Guangzhou, Guangdong Province, China. 
Contacts: Mr. Ding Zhizhao 
Tel: 86-020-38780150-806 
Zip code: 510632 
② Internet transmission 
Upload the film’s preview version and trailer into Cloud Storage (such as Baidu Cloud Disk) and send the download link and password to film@gzdoc.cn along with film title and contact information. 

(iii) Registration fee 
Free Entry 

(iv) Notices for material delivery 
If you choose to post your materials, in order to ensure the materials delivered on time, please use the traceable and signature-required express delivery service. Please do not use the surface mail. If the materials are sent from overseas, please use the international express (such as DHL or FEDEX), indicated "no commercial value" and "for cultural use only" on the package, and fill in the customs declaration value less than 10 US dollars.  No application materials will be returned. Do not send film prints, master tapes or other originals. The Organizing Committee will not pay for the delivery fee caused by the application, and has the right to refuse the delivery unpaid. 

(v) The use of information and application materials 
1. Please fill in submission form correctly and completely. The information in the form will be used and published in the process of pre-selection, evaluation and final announcement. If there is any information wrong or missing, the responsibility will be borne by the applicant. 
2. The signup account used in the official website (www.gzdoc.cn) will be used as the contact of applicant by default. The follow-up notification related to preselection and evaluation will be delivered to this contact first. Please keep the call and the mailbox accessible. 
3. After the film is submitted to GZDOC, the application information and materials will be presented on the official website, as well as online and offline media for publicity. The Organizing Committee has the right to edit and use the film information and materials submitted, including the film application information, posters, stills, trailers or snippet less than 3 minutes, on GZDOC’s official channels. 

(vi) Update and supplement registration information and materials 
1. If applicant wants to update information or material after submission, please send an email to film@gzdoc.cn and explain the update in detail. After reviewed and approved by the Organizing Committee, the update will be completed. 
2. If there are follow-up materials (such as posters, stills, promotional materials, awards, etc.), please send the materials to film@gzdoc.cn and explain the updated materials. 
3. If the preview version is the version in post production, the applicant can submit the final screening version after being selected, but applicant cannot update the version during the evaluation process. 

(vii) Copyright Statement 
Applicant (and applying company) shall own the copyrights or distribution rights of the film submitted by him/her; shall ensure that there is no dispute over copyright of the film; guarantee it has acquired the copyrights/authorizations from the copyright owners for the music, video, image and text contained and used in the films; ensure the original contents in the film do not violate the copyrights or legal rights of any other third parties. Any disputes, damages or compensations arising out of or in relation to the copyright infringement of the film shall be borne by its applicant (and applying company). GZDOC reserves the right to disqualify any film with unauthorized copyrighted materials.

V. Awards 
Best Feature Documentary Award (1)
Best Documentary Director Award (1)
Best Short Documentary Award (1)
Best Documentary Series Award (1)
Best First Feature Documentary Award (1)
Best International Production Documentary Award (1)
Art Doc Award (1)
Special Jury Prize (1)
China Story: Best Feature Documentary Award (1)
China Story: Best Short Documentary Award (1)
China Story: Best Documentary Series Award (1)
China Story: Best New Media Documentary Award (1)
Best Sino-foreign Coproduction Documentary Award (1)
Best Global Impact China Documentary (1)

VI. Evaluation process 
The entries will be screened for the initial evaluation, semi-final evaluation and final evaluation. They will be reviewed and selected by the Selection Committee and Jury Committee. The OC is responsible for inviting professionals and setting up the Selection Committee and the Jury Committee. 
1. The initial Selection committee is responsible for presenting the semi-finalist from all the submissions. The applicant who is selected for semi-finalist will be notified by email in mid October, and the list will be released on the official website. 

2. The Semi-final Jury committee is responsible for presenting the finalist from the semi-finalists. The finalist will be notified by e-mail in mid-November and released on the official website. 

3. The winners will be selected from finalists by Jury Committee and will be announced at the Golden Kapok Award Ceremony, held on December 9- December12, 2019. 

VII. The Notice for Finalists 
1. Finalist confirmation 
The applicant shall confirm the participation in the final evaluation with the OC within two working days after receiving the notification (email) from the OC. Once the applicant confirms the participation, the finalist film cannot be withdrawn for any reason. 
2. The screening version 
After the film is selected for finalist, the official screening version must be submitted to the OC. Apart from the technical adjustments such as mixing, grading, and subtitle translation, the screening version must be in consistent with the preview version. OC Films cannot be updated during the evaluation process. 
3. Use of information and materials of films selected
Once the film is selected, the application information and material submitted online and offline will be presented on the documentary festival brochure, official website, or for online and offline media promotion events. The OC is entitled to edit and publicly use the materials, including film entry information, posters, stills, trailers and clips of no more than 3 minutes and on GZDOC’s official channels. If there is any information or material missing during the application phase, all materials must be completed at the finalist stage. 
4. Classification of Premiere 
(1) Worldwide Premiere - Films that have been internationally broadcast, screened at film festivals, are available online, or have been released via streaming, home video, or any other public platform are not eligible. 
(2) International Premiere – Films that have been broadcast, screened at film festivals, are available online, or have been released via streaming, home video, or any other public platform outside the production countries are not eligible. 
(3) Asia Premiere - Films that have been broadcast, screened at film festivals, are available online, or have been released via streaming, home video, or any other public platform in Asia are not eligible. 
(4) China Premiere - Films that have been broadcast, screened at film festivals, are available online, or have been released via streaming, home video, or any other public platform in China are not eligible. (This category is mainly for domestic work). 
5. Premiere Screening Term
The evaluation process will not be affected by a film’s premiere status. Once a film, that is qualified for the premiere screening, also get selected into the finalist competition, it’s agreed that Organizing Committee has the right to premiere the film during documentary festival. Any third party shall not premiere the film or conduct any activity that will breach the premiere screening term between the film owner and the OC. 
6. Screening schedule 
The finalist films will be publicly screened twice from December 1 to December 20, 2019. The screening schedule and venue will be decided by the Organizing Committee. The winning films will be screened at least once before December 30, 2019. The screening times would not exceed the number of awards the film will obtain. 
7. Publicity requirements 
After the film is selected, the OC will provide the GZDOC logos for Finalist or Winner. The film selected must include the GZDOC logos in all its subsequent promotional materials, and it’s strictly forbidden to modify the logo. 

VIII. Statement 
1. Any changes against the regulations will be posted on the "GZDOC-Guidance-Notice " page of the official website (www.gzdoc.cn). The applicant can withdraw from the event if he/she thinks the modified clauses are unacceptable by notifying the Organizing Committee within 10 working days after the announcement is posted. Otherwise, it will be deemed that the applicant accepts all the modified clauses.
2. If there were any situations that are not specified above, the OC reserves all rights for the final explanation of the regulations.
3. The applicant signing up for the screening session of 2019 Guangzhou International Documentary Film Festival should accept all the above terms and conditions. If there is any dispute, it shall be governed by and construed in accordance with the laws of PRC. 


General Office of the Organizing Committee of 
Guangzhou International Documentary Film Festival
March 15, 2019 


The Head of Golden Kapok Award Competition Department
Mr. Ding Zhizhao 
Tel:020-38780150-806 
Email: film@gzdoc.cn 

2019 Guangzhou International Documentary Film Festival 
Regulations on Screening Session 

I. About the Screening Session 
Guangzhou International Documentary Film Festival screening session "Golden Kapok Screening" is dedicated to presenting outstanding documentaries to the public, promoting various cultures, cultivating documentary audiences, and promoting domestic and International documentaries in China. 

II. Date of Event 
The documentary festival is held in Guangzhou every December. 
2019 Guangzhou International Documentary Film Festival will be held from December 9th to December 12th, 2019. 
Guangzhou International Documentary Film Festival screening session "Golden Kapok Screening" will be held from December 7th to December 15th, 2019. 

III. Eligibility for Golden Kapok Screening 
1. The domestic participant's work must get a public screening permit, or a TV broadcast license/broadcast certificate, or Audio Video Service Permission. 
2. The length of the work should be 60-150 minutes, except for special films. 
3. Qualification Requirements for Premiere Screenings
(1) Worldwide Premiere - Films that have been internationally broadcast, screened at film festivals, are available online, or have been released via streaming, home video, or any other public platform are not eligible. 
(2) International Premiere – Films that have been broadcast, screened at film festivals, are available online, or have been released via streaming, home video, or any other public platform outside the production countries are not eligible. 
(3) Asia Premiere - Films that have been broadcast, screened at film festivals, are available online, or have been released via streaming, home video, or any other public platform in Asia are not eligible. 
(4) China Premiere - Films that have been broadcast, screened at film festivals, are available online, or have been released via streaming, home video, or any other public platform in China are not eligible. (This category is mainly for domestic work). 


IV. Submission Guidance

 (i) Deadline 
The deadline for application is set according to different countries and regions. 
The Chinese applicants should complete the submission by September 20, 2019 (GMT+8). 
The International applicants shall complete the submission by September 10, 2019 (GMT+8). 
All applicants shall complete online signup and deliver materials by mails to the General Office of the Organizing Committee (OC) before the deadline. The application received after the deadline or the application with incomplete materials will not be accepted as qualified entries. 

 (ii) Application process and required materials 
1. Please register online at the official website www.gzdoc.cn, click "Registration - Film Submit" to complete and submit the online Entry Form. 
2. Please upload the following materials: 
 (1) One poster in JPG format, pixel no less than 150 dpi; 
 (2) 1-3 Film stills in JPG format, pixel no less than 150 dpi; 
 (3) One director's photo in JPG format, pixel no less than 150 dpi; 
 (4) Non-Chinese dialogue films must submit a full-length English subtitle file (SRT or ASS format) or subtitle script (word file or txt file).
 (5) The Chinese applicant shall provide a scanned copy of the public screening permit, or a scanned copy of the TV broadcast permit/broadcast certificate, or a scanned copy of audio video service permission/certificate, etc. The scanned copy of these permits listed above are required. If needed, the original copy might be required. 
3. Please submit the following video material:
 (1) The preview version
Requirement: 
Film in MP4 format, 1080P and above; data Rate: 2000kbps to 5000kbps; 
For Chinese dialogue films, complete Chinese and English subtitles are required. For NON-MANDARINE dialogues (including English) films, English subtitles are required.  
To add a watermark, please mark “GZDOC Preview” in the upper right corner. Any other watermarks should not be applied, in a bid to ensure the viewing effects. 
 (2) Trailer 
Requirement: 
Motion Pictures with a running time of less than 3 minutes, in MP4 format, 1080P and above, data rate 2000kbps to 5000kbps 
Chinese dialogue films shall have complete Chinese and English subtitles. Non-mandarin dialogue films shall have English subtitles (including English-dialogue films).
 (3) Please submit your video materials in one of the following methods:
Mailing 
Please mail the copies of the film’s preview version and trailer in CD/USB / Mobile Hard Disk along with the film’s title and contact information to: 
Address: Room 3303, Fu Li Ying Long Square, No.76, West Huangpu Avenue, Tianhe District, Guangzhou, Guangdong Province, China.
Contacts: Mr. Ding Zhizhao 
Tel: 86-020-38780150-806 
Zip code: 510632 
Internet transmission 
Upload the film’s preview version and trailer to Cloud Storage (such as Baidu Cloud Disk) and send the download link and password to film@gzdoc.cn along with film’s title and contact information. 

(iii) Registration fee 
    Free Entry

(iv) Notices for material delivery 
If you choose to post your materials, in order to ensure the materials delivered on time, please use the traceable and signature-required express delivery service. Please do not use the surface mail. If the materials are sent from overseas, please use the international express (such as DHL or FEDEX), indicated "no commercial value" and "for cultural use only" on the package, and fill in the customs declaration value less than 10 US dollars.  No application materials will be returned. Do not send film prints, master tapes or other originals. The Organizing Committee will not pay for the delivery fee caused by the application, and has the right to refuse the delivery unpaid.

 (v) The Use of Registration Information and Application Materials 
1. Please fill in entry form correctly and completely. The information in the form will be used and published in the preselection, evaluation and final announcement. If there is any information wrong or missing, the responsibility will be borne by the applicants. 
2. The signup account at the official website (www.gzdoc.cn) will be used as the contact for applicant by default. The follow-up notification related to pre-selection and evaluation will be delivered to the contact first. Please keep the call and the mailbox accessible. 
3. The registration information and the application material will be presented on the official website, as well as online and offline media for publicity. The OC has the right to edit and publicly use the materials, including film entry information, posters, stills, trailers and clips of no more than 3 minutes, on GZDOC’s official channels. 

 (vi) Update/Addition of registration information and application materials
1. If applicant wants to update information or material after submission, please send an email to film@gzdoc.cn and explain the update in detail. After reviewed and approved by the OC, the update will be completed. 
2. If there are follow-up materials (such as posters, stills, promotional materials, awards, etc.), please send the materials to film@gzdoc.cn, with a detailed explanation. 
3. The films’ preview version must be the same as the final screening version. If the version needs to be replaced, the final screening version must be provided before the deadline.  

 (vii) Screening Rights 
1. At the submission (subject to the submission of the entry form), it is agreed that the OC may screen no more than 3 times for free during the GZDOC screening session. The screening schedule and venue will be decided by the OC. 
2. If applicant want to withdraw from the screening, he/she must inform the OC (specified E-mail: screen@gzdoc.cn) before the registration deadline. Withdrawal after the registration deadline will not be accepted. If for extremely special cases, applicants shall contact the OC by mail and negotiate the withdrawal in good faith. 

 (viii) Content Review and Modification 
The film will be reviewed by the OC. If there is any content need to be modified, the applicant shall cooperate with the OC and conduct the modification accordingly. Otherwise, the application will become invalid automatically. 

 (ix) Copyright Statement 
Applicant (and applying company) shall own the copyrights or distribution rights of the film submitted by him/her; shall ensure that there is no dispute over copyright of the film; guarantee it has acquired the copyrights/authorizations from the copyright owners for the music, video, image and text contained and used in the films; ensure the original contents in the film do not violate the copyrights or legal rights of any other third parties. Any disputes, damages or compensations arising out of or in relation to the copyright infringement of the film shall be borne by its applicant (and applying company). GZDOC reserves the right to disqualify any film with unauthorized copyrighted materials.

V. Notice for Selection 
1. Confirmation of selection 
The applicant shall reply to the email and confirm whether to participate in the screening within two working days after receiving the notification (email) from the OC. Once the applicant confirms their participation in the screening, the applicant shall not withdraw for any reason.
2, The screening version 
After the film is selected for the screening, the official screening version must be submitted to the OC (please refer to the "Registration Guidance" for the technical requirements). Besides the technical adjustments such as mixing, grading, and subtitle translation, the screening version must be in consistent with the preview version. After the screening session is completed, the screening copy will be sent back by mail within two weeks to the address provided by the applicant or the copy owner.
Format requirements for screening version: 
 (1) For Chinese domestic film and Mandarin film from Hong Kong, Macao and Taiwan. 
DCP (recommended for this format) 
Coding: JPEG2000 Interop 
Data rate: 70-100Mbps (reference) 
Frame rate: 24FPS 
Resolution: 2560x1440 (2K) 
Effective picture aspect ratio: 1.85:1 or 2.39:1 (for reference) 
Color space: XYZ (G=2.6) Audio format: 5.1PCM 48KHZ 24Bit 
File package format: OV 
Mobile HDD preferred: high transfer rate 

MOV / MP4 / AVI (Please make sure this format available if no DCP) 
Coding: H.264 
Data rate: 10-50Mbps (reference) 
Frame rate: 24FPS 
Resolution: 1080P 
Aspect ratio: 16:9 or 1.85:1 or 2.39:1 (for reference) 
Audio bit rate: 1500kbps (for reference) 
Audio channel: 2 (stereo) 
Audio sampling frequency: 48KHZ 
Mobile HDD preferred: high transfer rate 
 (Single episode file size: around 10G, no watermark) 

 (2) International non-Mandarin films 
MOV / MP4 / AVI 
Coding: H.264 
Data rate: 10-50Mbps (reference interval) 
Frame rate: 24FPS 
Resolution: 1080P 
Aspect ratio: 16:9 or 1.85:1 or 2.39:1 (for reference) 
Audio bit rate: 1500kbps (for your reference) 
Audio channel: 2 (stereo) 
Audio sampling frequency: 48KHZ 
Mobile HDD preferred: high transfer rate 
 (Single episode file size: around 10G, no watermark) 

3. Use of Selected Films
Once the film is selected, the application information and material submitted online and offline will be presented on the documentary festival brochure, official website, or for online and offline media promotion events. The OC is entitled to edit and publicly use the materials, including film entry information, posters, stills, trailers and clips of no more than 3 minutes and on GZDOC’s official channels. If there is still information or material missing, all materials must be submitted at the final selection stage. 

4. Premiere Screening Term
Once the film confirms to enter the premiere screening, it’s agreed that the OC has the right to premiere the film during the documentary festival. Any third party shall not premiere the film or conduct any activity that will breach the premiere screening term between the film owner and the OC.  

5. Screening schedule 
All selected films will be publicly screened for no more than 3 times from December 7 to December 15, 2019. The screening schedule and venue will be decided by the OC. 

6. Publicity requirements 
After the film is selected, the OC will provide the GZDOC Official Selection logo. The film selected must include the GZDOC Official Selection logo in all its subsequent promotional materials, and it’s strictly forbidden to modify the logo. 

VIII. Statement 
1.  Any changes against the regulations will be posted on the "GZDOC-Guidance-Notice" page of the official website (www.gzdoc.cn). The applicant can withdraw from the event if he/she thinks the modified clauses are unacceptable by notifying the OC within 10 working days after the announcement is posted. Otherwise, it will be deemed that the applicant accepts all the modified clauses. 
2. If there were any situations that are not specified above, the OC reserves all rights for the final explanation of the regulations. 
3. The applicant signing up for the screening session of 2019 Guangzhou International Documentary Film Festival should accept all the above terms and conditions. If there is any dispute, it shall be governed by and construed in accordance with the laws of PRC 


General Office of the Organizing Committee of Guangzhou International Documentary Film Festival 
March 15, 2019 


The Head of Screening and Cooperation Department 
Mr Zhong Kang 
Tel: 020-38780150-810 
E-mail: screen@gzdoc.cn 

2019 Guangzhou International Documentary Film Festival 
Regulations on DOCSHOP

I. About DOCSHOP 
GZDOC DOCSHOP is a year-round factual content marketplace for producers, distributors, content buyers and commissioners. The DOCSHOP library includes the GZDOC official selections, as well as the festival’s curated playlists of documentary titles from the past decade.
GZDOC DOCSHOP is dedicated to discovering and promoting premium China and International documentaries.

The DOCSHOP consists of three parts: 
(i) On-demand screening system 
The DOCSHOP will set aside a screening area at the GZDOC venue. Participants will watch the films submitted to DOCSHOP through the on-demand screening system. Screening reports will then be generated, recording the viewers’ purchasing interests. GZDOC staff will process these requests after the festival. 
(ii) Daily operation 
The GZDOC DOCSHOP will keep recommending films to various platforms in a bid to facilitate trades throughout the year. 
(iii) Industry Screenings
Industry Screenings are film screenings at the GZDOC venue for registered delegates and industry professionals. On the spot publicity could be arranged, in a bid to promote the films. 

II. DOCSHOP Operation 
The documentary festival is held in Guangzhou every December. 
2019 Guangzhou International Documentary Film Festival will be held from 9th to 12th December, 2019. 
DOCSHOP Timetable: 
(1) Offline on-demand screening system: December 10 to December 12, 2019 
(2) Daily operation: 2019 to 2020 
(3) Industry Screenings: December 10th to December 12th, 2019 

III. Eligibility for GZDOC DOCSHOP
GZDOC DOCSHOP is open to the following four types of films. 
Documentary Feature: motion pictures with a running time of more than 30 minutes (including Opening Credits); 
Documentary Short: motion pictures with a running time of 30 minutes or less (including Opening Credits); 
Documentary Series: three or more episodes, the running time of a single episode is not limited, and content is inter-related; 
New media documentary: the length is no more than 30 min per episode; the number of episodes is unlimited; have been released via streaming, home video or other new media platform.

IV. Submission Guidance 
(i) Submission Deadline 
Submissions for GZDOC DOCSHOP are open from March 18, 2019 (GMT+8) to August 31, 2019 (GMT+8). 
Submissions for Industry Screenings are from March 18, 2019 (GMT+8) to September 31, 2019(GMT+8).  
The submission must be completed online, and all other required submission materials shall be sent to the General Office of the Organizing Committee (OC) before the deadline. The application received after the deadline or the application with incomplete materials will not be accepted as qualified entries.

(ii) Application process and required materials 
1. Please register online at the official website www.gzdoc.cn, click "Registration - Film Submit" to complete the online Entry Form.  
2. Please upload the following submission materials: 
(1) One poster in JPG format, pixel no less than 150 dpi; 
(2) 1-3 Film stills in JPG format, pixel no less than 150 dpi; 
(3) One director’s photo in JPG format, pixel no less than 150 dpi; 
(4) For non-Chinese dialogue films, a full-length English subtitle file (SRT or ASS format) or subtitle script (word file or txt file) is required. 
3. Please submit the following video materials: 
(1) The preview version 
Requirement: 
① Film in MP4 format, 1080P and above, data rate 2000kbps to 5000kbps;  
② Chinese dialogue films must be accompanied by complete Chinese and English subtitles. English subtitle is needed if the film contains NON-MANDARINE dialogues (including English); 
③ To add a watermark, please mark “GZDOC Preview” in the upper right corner. Any other watermarks should not be applied, in a bid to ensure the viewing effects. 
(2) Trailer 
①Motion Pictures with a running time of less than 3 minutes, in MP4 format, 1080P and above, data rate 2000kbps to 5000kbps 
② For Chinese dialogue films, complete Chinese and English subtitles are required. For NON-MANDARINE dialogues (including English) films, English subtitles are required.
(3) Please submit your video material in one of the following ways: 
①Mailing 
Please mail the copies of preview film and trailer in DVD/USB /Mobile Hard Disk along with the film title and contact information to: 
Address: Room 3303, YingLong Plaza, No.76, West Huangpu Avenue, Tianhe District, Guangzhou, Guangdong Province, China. 
Contacts: Mr. Ding Zhizhao 
Tel: 86-020-38780150-806 
Zip code: 510632  
② Internet transmission 
Upload preview film and trailer into Cloud Storage (such as Baidu Cloud Disk) and send the download link and password to film@gzdoc.cn along with film title and contact information. 

(iii) Registration fee 
Free Registration for DOCSHOP 
Industry Screenings Fee is listed below in section VI

(iv) Notices for material delivery 
If you choose to post your materials, in order to ensure the materials delivered on time, please use the traceable and signature required express delivery service. Please do not use the surface mail. If the materials are sent from overseas, please use the international express (such as DHL or FEDEX), indicated "no commercial value" and "for cultural use only" on the package, and fill in the customs declaration value less than 10 US dollars.  No application materials will be returned. Do not send film prints, master tapes or other originals. The OC will not pay for the delivery fee caused by the application, and has the right to refuse the delivery unpaid.

(v) The use of information and application materials 
1. Please fill in entry form correctly and completely. The information in the form will be used and published in the pre-selection, evaluation and final announcement. If there is any information wrong or missing, the responsibility will be borne by the applicant. 
2. The signup account used in the official website (www.gzdoc.cn) will be used as the contact of applicant by default. The follow-up notification related to pre-selection and evaluation will be delivered to this contact first. Please keep the call and the mailbox accessible. 
3. The registration information and the application material will be presented on the official website, as well as online and offline media for publicity. The OC has the right to edit and publicly use the materials, including film entry information, posters, stills, trailers and clips of no more than 3 minutes, on GZDOC’s official channels. 

(vi) Update/Supplement of registration information and materials 
1. If applicant wants to update information or material after submission, please send an email to film@gzdoc.cn and explain the update in detail. After reviewed and approved by the OC, the update will be completed. 
2. If there are follow-up materials (such as posters, stills, promotional materials, awards, etc.), please send the materials to film@gzdoc.cn, with a detailed explanation. 
3. If the preview version is the version in post production, the applicant can submit the final screening version after being selected, but applicant cannot update the version during the evaluation process. 

(vii) Copyright Statement 
Applicant (and applying company) shall own the copyrights or distribution rights of the film submitted by him/her; shall ensure that there is no dispute over copyright of the film; guarantee it has acquired the copyrights/authorizations from the copyright owners for the music, video, image and text contained and used in the films; ensure the original contents in the film do not violate the copyrights or legal rights of any other third parties. Any disputes, damages or compensations arising out of or in relation to the copyright infringement of the film shall be borne by its applicant (and applying company). GZDOC reserves the right to disqualify any film with unauthorized copyrighted materials. 

V. Notice for DOCSHOP Applicants 
1. The OC has the right to select the films submitted into the DOCSHOP on-demand screening system.
2. OC has the right to display the information of selected films, including written materials, posters, samples, etc., to the related cooperation platforms in a bid to facilitate businesses. 
3. After the film is selected into the DOCSHOP, the application information and materials will be presented on the official website, as well as online and offline media for publicity. The OC has the right to edit and use the film information and materials submitted, including the film application information, posters, stills, trailers or snippet less than 3 minutes, on GZDOC’s official channels.

VI. Industry Screening 
1. Selection 
The OC will select the films registered for Industry Screenings and notify the qualified applicants by email in mid-October. 
2. Industry Screening Fee
The screening fee is varied according to different length of the films: 
(1) 2000 yuan / session for films under 90 minutes
(2) 2500 yuan / session for 90 -120 minute long films
(3) 3000 yuan / session for films over 120 minute 
3. Screening confirmation 
The applicant shall confirm the participation within two working days after receiving the screening notification (e-mail) issued by the OC and complete the payment for the screening fee within seven work days. Once the applicant would confirm the participation into industry screening and pay the fee, he/she could not withdraw for any reasons and the fee are not refundable.
4. Industry screening schedule 
The industry screening will be located at the GZDOC Venue, and the specific schedule and venue will be decided by the OC. 
5. Audience 
The industry screenings will only be open to registered participants of the GZDOC. 

VII. Statement 
1. Any changes against the regulations will be posted on the "GZDOC-Guidance-Notice " page of the official website (www.gzdoc.cn). The applicant can withdraw from the event if he/she thinks the modified clauses are unacceptable by notifying the OC within 10 working days after the announcement is posted. Otherwise, it will be deemed that the applicant accepts all the modified clauses.
2. If there were any situations that are not specified above, the OC reserves all rights for the final explanation of the regulations. 
3. The applicant signing up for DOCSHOP of 2019 Guangzhou International Documentary Film Festival should accept all the above terms and conditions. If there is any dispute, it shall be governed by and construed in accordance with the laws of PRC. 


General Office of the Organizing Committee of Guangzhou International Documentary Film Festival 
March 15, 2019 


Manager of Copyright & Project Department 
Zhu Jiayi 
Tel: 020-38780150 call 807 
Email: docshop@gzdoc.cn 

Programs to Participate in
*What programs/ sections would you like to submit the film to? (you can choose more than one item)


Basic Information
*Original Title
*English Title
*Submission Type
*Running Time Minute× sets
Documentary feature/ short: please fill in specified running time and 1 set. Documentary series: please fill in each one’s running time and the total number of set.
*Film originally shot on
*Original Language
*Subtitle Language
*Production Date
*Production Country(Region)
Co-Production Country(Region)
*Release Date Not released
Festivals participated and prizes awarded(No more than 500 chars)
Film Website
*Genre (Select one item only)
*Synopsis(No more than 650 chars)
Upload Stills
format:jpg|png|gif|bmp
Upload Poster
format:jpg|png|gif|bmp
Upload scripts and subtitles in MS word(.doc / .docx) format:doc|docx
Upload press kit(.doc / .docx /PDF) format:doc|docx|pdf
Director Information
*Title
*Name
*Country(Region)
Tel
-
Email Address
*导演个人简介(250个中文字符以内)
*Director's biography(No more than 650 chars)
Upload director's photo
Director's photo 1 (Click to Upload) (Preview) Name the files Director's photo 1, JPG, no less than 300dpi, no smaller than 1 MB, no bigger than 5 MB each photo
Director Information 2
*Title
*Name
*Country(Region)
Tel
-
Email Address
*导演个人简介(250个中文字符以内)
*Director's biography (No more than 650 chars)
Upload director's photo
Director's photo 1 (Click to Upload) (Preview) Name the files Director's photo 1, JPG, no less than 300dpi, no smaller than 1 MB, no bigger than 5 MB each photo.
Director Information 3
*Title
*Name
*Country(Region)
Tel
-
Email Address
*The director's personal profile (within 250 Chinese characters)
*Director's biography(No more than 650 chars)
Upload director's photo
Director's photo 1 (Click to Upload) (Preview) Name the files Director's photo 1, JPG, no less than 300dpi, no smaller than 1 MB, no bigger than 5 MB each photo.
Production
*Title
*Name
*Production Company
*Country(Region)
Tel
-
Email Address
Production Company Website
Producer 2
*Title
*Name
*Production company / unit
*Production Company
*Country(Region)
Telephone number
-
Email Address
Production Company Website
Producer 3
*Title
*Name
*Production Company
*Production Company
*Country(Region)
Tel
-
Email Address
Production Company Website
Co-production Company 1
*Co-production Company
Co-production Company
Country(Region)
Co-production Company Website
Co-production Company 2
*Co-production Company
Co-production Company
Country(Region)
Co-production Company Website  
Co-production Company3
*联合制作公司/单位
Co-production Company
Country(Region)
Co-production Company Website
Competition Info
*The film is director's first film?
Screening Info
*Do you agree to screen the film in (you can choose more than one item)
Doc Shop Info
*Method

Copyright Info

*Copyright Organization/ Individuals
*Country(Region)
*Contact Person
Profession
*Mobile Phone
*Email Address