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2019 (Guangzhou) International Documentary Film Festival, China

Directory for Exhibitor Part I - International TV & Film Market Information



                                                            Brief Information

Exhibition Name:  2019 China (Guangzhou) International Documentary Film Festival,International TV & Film Market

Venue Location:   Gungzhou Library, No. 4,Zhujiang East Road, Tianhe District, 510623

Exhibition time:   December 9th - December 12th, 2019  (Mondayto Thursday)


Construction and Registration Schedule

Project Phase

Date

Time

Content

Badge

Booth Setting

December 5th-8th

0900-2400

(Advance at 14:30 on the 8th)

Special Booth Construction

Construction Certificate

December 8th

0900-1700

Interior Layout

Construction Certificate

Registration  

December 8th

1500-1700

Exhibitor Registration

Exhibitor ID

Display  

December 9th-12th

0900-1700

Display  

Exhibitor ID

Move Out

December 12th

2100-2400

Move Out

Construction Certificate

Note: (1) The final construction and registration time shall be subject to the announcement of the official website of the exhibition.

 (2) The special booth shall be arranged and constructed by the exhibitor, and the constructor shall enter the venue with the construction permit.


2019 (Guangzhou ) International Documentary Festival Schedule (Draft)

The final schedule is subject to the official website and the event announcement.



Procedure and Guidance for the Exhibition

This brochure contains all the detailed procedures of this exhibition. Your company can follow the information provided to complete the follow-up process.


Exhibition Procedure

Step One - Signing a contract

The exhibitor selects the booth and signs the exhibition contract with the Organizing Committee.


Step Two - Fill in and submit the exhibit materials

1.    Please fill in and submit the forms (refer to the attached template below) before November 11th ,2019

I.     Participant Registration Form

II.    Exhibition Registration Form (published on Festival Catalogue)

III.   LED Ads on-site Registration Form (within 30 seconds for standard booth, within 60 seconds for specific booth ,SD format, MP4/ MPG format)

IV.   Login to the official website www.gzdoc.cn for exhibitor registration

V.    Standard Booth Lintel Registration Form 

VI.   Specific Booth Design Approval Registration Form (submit before October 31th ,2019)

VII.  Specific Booth Construction Application Notice

VIII. Invoice Information Application Form


2. Choose Your Value-added Services: If you need to advertise at GZDOC catalogue brochure, booth decoration, please fill in the form shown as below:

(1) Exhibition Equipment andDecoration Rental Form

(2) Advertisement Registration Form


Step Three. On-site registration

From December 8th, representatives of exhibitors who have successfully registered will receive a QR code from the Organizing Committee. Representatives shall show this QR code to the administrative staffs on the conference site, and they will be provided their own physical Exhibitor ID and the conference brochure.


Step Four. Exhibition Booth Removal

The exhibition booth will be removed from21:00 to 24:00 on December 12th, 2019. Exhibitors shall get theiritem release permit to complete the removal within the specified time.



Exhibition Notice

1. Admission certificate

Access to the exhibition site will be strictly controlled during the festival. All exhibitors are required to wear their ID badge in order to be admitted.


1.1. Exhibitor ID

During the exhibition, exhibitors shall enter and leave the venue with the Exhibitor ID in specified time. The Exhibitor ID is not allowed to be passed, exchanged, or lent to individuals who have not registered with the Organization Committee. Exhibitors are advised to arrive at their booths 30 minutes in advance; they shall be responsible for their booth preparation and keeping their belongings safe.


1.2. Construction Certificate

During the exhibition, special booth constructors shall enter and leave the venue with the Construction Certificate in prescribed time. The Construction Certificates are not allowed to be passed or exchanged with others. The contractor shall read and follow the documents Guangzhou Library Property Service Center’s Administrative Regulations on Constructors on Site and Guangzhou Library Construction Application guide, and fill in the “Sign and Letter of Commitment of Guangzhou Library Property Service Center’s Administrative Regulations on Constructors on Site” and “Contact Letter of Construction”(for details, please refer to the Exhibitor Service Information Package), and send the required documents to the designated e-mail before November 11th 2019.The Organizing Committee shall designate the contractor to apply for the certificate in a unified manner and contact the person in charge of the contractor to get the certificate before the admission.


The construction certificate is for booth setting staff using only. The construction certificate will be permitted in December 5th-8th and on December 12 at 21:00-24:00. It will not be validated in the rest of the time.



2. Notice of Standard Booth

2.1. The standard booth is built by the Organizing Committee.

2.2. The height of the exhibits and decorations of the standard booth shall not exceed 2.4 m and shall not exceed the specified space.

2.3. Nailing or punching holes on the display rack are prohibited. It is strictly forbidden to directly write or post picture on the surface of the display board. If you need to post it, please stick it on your own light-weight board first, then hook it on the display board with a picture rail or stick it with fabric/polyester double-sided tape. Double-sided tape made of paper or sponge is prohibited.

2.4. Each standard booth contains following facilities: 1 LCD TV (with USB flash drive), 2 lock cabinets, 1 round table, 4 folding chairs, 1 socket and 3 panels.



3. Notice of Special Booth

3.1. Exhibitors are responsible for constructing their own special booth.

3.2. All special booth construction must obtain the special booth design approval. Please submit your application before October 31th, 2019 The construction will not be allowed until the design is approved.

3.3. The maximum construction of the special booth shall not exceed 3.5 m tall; the structure and decoration shall not extend beyond the boundary of the booth.

3.4. Each special booth includes the following equipment: 1 LCD TV (with USB flash drive), 2 lock cabinets, 1 round table, 4 folding chairs, and 1 socket.


4. Passageway Security

No part of the booth, including lintels,markings, lights, wiring or other items, are allowed to be extended or hung above the passageway or obstruct any fire or emergency exit, nor shall any items be attached or suspended from the roof lighting fixtures.


5. Restoration of the Venue

After the exhibition, all special booths must be cleaned up and restored to the original appearance of the venue within the specified time. In order to ensure a smooth recovery, the main contractor will pay a deposit in advance of entering the venue. After the recovery is confirmed to be complete, the deposit will be refunded in full.


6. Power Allocation and Installation

The organizer has the right to power off any electrical equipment that the organizer considers to be dangerous or may cause inconvenience to other exhibitors.


7. Lost and Found

Lost and found should be inquired with the Ministry of Security. The organizer is not responsible for items that have not been found within the prescribed time.


8. Entry of Exhibits

All in and out shall be according to Exhibition Schedule. Reminder: Valuable items are most likely to be lost during the exhibition. Please keep your belongings safe.


9. Failure to Exhibit

Exhibitors who have signed and submitted valid participation contracts but fail to present in the exhibition and have not been exempted from the contractual obligations by the organizer shall pay the fees stipulated in the contract.


10. Fire Protection

All exhibitors and constructors, staff, etc.must abide by the Fire Protection Law of the People's Republic of China. The fire exits inside and around the pavilion must remain unobstructed.


11. On-site Security

The Department of Safety and Security is responsible for the security and safety of exhibits in the exhibition hall during the exhibition. The organizer is not responsible for any loss or damage to any person or any financial affairs at the conference.


12. Venue Cleaning

The organizer will arrange the cleaning of the public areas before the opening and after the closing of the venue everyday.


13. Damage

Exhibitors are responsible for the cost of damage to the exhibition venue facilities caused by exhibitors, their constructors and their employees.


14. Force Majeure

Due to force majeure factors such as fires,floods, earthquakes, storms or other natural disasters, government actions, the time of the exhibition may change.



The Special Booth Construction Process

1.    Submit the Special Booth Design Plan

Exhibitors need to submit specific booth construction design plan to Organizing Committee and Pavilion Management Team for approval before October 31th.


2.    Construction Certificate Application

After the construction design plan is approved, constructors shall send materials for construction pass registration.For detailed information, please see Guangzhou Library Property Service Center’s Administrative Regulations on Constructors on Spot and Guangzhou Library Construction Application Guide, required materials for construction pass are as follows:


I.     Contact letter of construction

II.    Copies of constructors’ identity card andone-inch ID photo

III.   Construction certificate

IV.   Construction schedule

V.    Company business license

VI.   Company’s qualification proof

VII.  Construction drawings

VIII. List of construction tools on spot

IX.  “Sign and Letter of Commitment of Guangzhou Library Property Service Center’s Administrative Regulations on Constructors on Spot”


3. Implement of Construction


4. Dismantlement of construction

Note: The booth area is the central hall of the basement floor of the Guangzhou Library; the height of the hall: 4 meters. The maximum height of the booth that is allowed to be built shall be not taller than 3.5 meters (the height limit of different locations will be different,please refer to the on-site measurement data); Entrance: Please move the exhibits in the hall from the west gate (height limits to 2.3 meters).



Venue Traffic Guide

1. Arrive at the venue

1.1. Venue address: J2-6 Block, Cultural Square, No. 4, Zhujiang East Road, Tianhe District, Guangzhou Library.


1.2.From subway station to the venue

a. Metro Line 3: To Zhujiang New Town Station, walk to the Guangzhou Library.

b. Metro Line 5: To Zhujiang New Town Station, walk to the Guangzhou Library.

c. APM line: Go to the Grand Theatre Station and walk to the Guangzhou Library.



1.3. From the railway station/airport to the venue

a. From Guangzhou Railway Station

Take Metro Line 5 (Wen Chong direction), get off at Zhu jiang New Town Station and walk to the Guangzhou Library.


b. From Guangzhou East Railway Station

Take the North Extension of the Metro line 3 to Tiyu Xilu station ,transfer with Line 3 or Line 5 . Get off at Zhujiang New Town Station and walk to the Guangzhou Library.


c. From Guangzhou South Railway Station

Take Metro Line 2 (Jiahe Wanggang direction)to Changgang Station, transfer with Line 8 ( Wanshengwei direction)to Kecun Station , and transfer with Line 3 (direction of Tianhe Bus Terminal) . Get off at Zhujiang New Town Station and walk to the Guangzhou Library.


d. From Guangzhou New Baiyun International Airport

From the Airport South Station, take the North Extension of the Metro Line 3 to Tiyu Xilu station,transfer with line 3 or Line 5 , get off at Zhujiang New Town Station and walk to the Guangzhou Library.



Venue Food & Beverage Guide

5-Minute Walk Distance

1. Fast food

Tuyuan RestaurantFloor B1, Guangzhou New Library, Zhujiang New Town.Per capita consumption 20 RMB


KFC1st Floor, Multi-function Hall, Guangzhou Grand Theatre, No.1, Zhujiang West Road,Zhujiang New Town, Tianhe District .020-37021971 .Per Capita Consumption : 25RMB


Pizza Hut1stF loor, Multi-function Hall, Guangzhou Grand Theatre, No.1, Zhujiang West Road,Zhujiang New Town, Tianhe District . (near Flower City Square ). 020-37022667 .Per capita consumption : 50 RMB


Subway1st Floor, Multi-function Hall, Guangzhou Grand Theatre, No.1, Zhujiang West Road,Zhujiang New Town, Tianhe District .(near Flower City Square) .020-85237939 .Per capita consumption: 25 RMB


2. Coffee shop

Zoo CoffeeRoom B03, Block B02 , Mall of the World South District, Zhujiang New Town.Per capita consumption :45 RMB


StarbucksRoom 3001-A02 ,FloorB1, Mall of the World South District,No. 89, Zhujiang West Road, Zhujiang NewTown(near New Guangzhou Library).020-38325921 .Per capita consumption: 30 RMB


Barbizon Grand Theatre Cafe GalleryFirst floor,Grand Theatre ,No.1, Zhujiang West Road,Zhujiang New Town(near HuaxiaRoad). 020-38336930. Per capita consumption :45 RMB



10-Minute Walk Distance

1. Fast food

Burger KingMall of the World South District ,No. 89, Zhujiang West Road(near the library). Per capita consumption 25 RMB


McDonald's: Room D21, Floor B1, Mall of the World Phase III Hua cheng Avenue(near the library).Per capita consumption :20 RMB


Rice Dumplings:Mall of the World South District,No. 89, Zhujiang West Road(near the library). Per capita consumption 20 RMB


2. Japanese cuisine

Dahe Sushi:  Room1066, FloorB1, Mall of the World Food Plaza, No. 89, Huacheng Avenue .020-38325587. Percapita consumption: 65RMB


3. Chinese Food

Jiu Mao JiuShanxi Noodles: Room 1069-1, 1069-2,Xiyi Shopping Mall, Mall of the World UUPARK Food Center Phase I,No. 89 Huacheng Avenue .020-38325802 Per capita consumption :50 RMB


Kongzhongyihao restaurant: Floor28-31, Xinhe Building , No.1, Huaxia Road, Zhujiang New Town(near Linjiang Avenue). 020-37857111. Per capitaconsumption :120 RMB


Taoyuanju restaurant: 5th Floor, Youyi Store, Guangzhou International Finance Center, No.5, Zhujiang West Road (near GT LAND PLAZA). 020-88832228. Per capita consumption :120 RMB


Liyuan Restaurant: 4th Floor, Hejing International Finance Plaza, No.8 Huaxia Road, Zhujiang New Town (next to the Second Children's Palace). 020-85500028. Per capita consumption :225RMB



For more information, please visit theofficial website or read the 2019 China (Guangzhou) International DocumentaryFilm Festival Handbook.